Speaking Agreement

This agreement is between                                                    and_________________________________
Organization/client:
________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ________________________________________________________________________________________
E-mail: ________________________________________________________________________________________
Event coordinator/contact person:
________________________________________________________________________________________

______________________ (organization) agrees to retain the services of_____________________________ (name) to deliver a presentation for _____________________________ (event) as follows:

Presentation details
Date of presentation:
________________________________________________________________________________________
Time: ________________________________________________________________________________________
Location: ________________________________________________________________________________________
Title: ________________________________________________________________________________________
Type (keynote, seminar, lunch and learn, series of classes, workshop, retreat, other):
________________________________________________________________________________________
Length: ________________________________________________________________________________________
Quantity: ________________________________________________________________________________________
Number of attendees:
________________________________________________________________________________________
Room set-up preferences: ________________________________________________________________________________________
Equipment requirements (lectern, projection system with remote, wireless lavalier microphone, other):
________________________________________________________________________________________
Educational materials (handouts, speaker notes):  
________________________________________________________________________________________
________________________________________________________________________________________
Special requests (video of presentation, audio recording of presentation, other):
________________________________________________________________________________________
_______________________________________________________________________________________
Additional services (book signing with question and answers, other):  
________________________________________________________________________________________
           
Compensation
In exchange for the services and products provided as described above, the client agrees to compensate
________________________________ as follow:

Professional speaking fee: _______________________________________________________________________________________
Personal consultations: ________________________________________________________________________________________ 
Materials/books:  ________________________________________________________________________________________ 
Travel: All reasonable and customary travel expenses, including round-trip coach airfare from ____________ (city), __________ (state), if applicable; ground transportation; lodging; meals; gratuities; and related out-of-pocket expenses. For events within a 100-mile radius of_______________ (city), _________ (state), travel expenses will include mileage at the current federal tax allowance rate plus tolls. Speaker will complete and submit a travel expense report with final invoice.

Hotel: Client will make hotel arrangements. Please reserve (indicate type of room, smoking or nonsmoking;
size of bed desired; late check-out if required; and guaranteed late arrival): ________________________________________________________________________________________
________________ (name), check in ________________(date), and departure ______________(date).

Terms and conditions
Date of reservation: The above requested dates are held without deposit for ______ day(s). If this agreement is not received within ______ week(s) of submission, the date will become open and available for rebooking.

Deposit: Client agrees to pay a 50% deposit at the time this agreement is signed.

Balance: Client agrees to pay the balance of professional fees on the date of the event. Client agrees to pay all travel expenses and material fees within 10 business days of receipt of invoice.

Cancellation: Once a date is set aside and a presentation confirmed, commitments of time and resources are incurred on your behalf, well in advance of the program date. Therefore, if this agreement is cancelled, the following fee schedule is in effect from the time notification is received by _____________________ (name):

• 30 days or fewer prior to engagement/event (%): __________
• 31–60 days prior to engagement/event (%):      __________
• 61–90 days prior to engagement/event (%):      __________
• 91–180 days prior to engagement/event (%):    __________
• 181–360 days prior to engagement/event (%):  __________

Any nonrefundable travel expenses are the responsibility of the client.

Recording: All presentations are copyrighted, and sole ownership belongs to ____________________ (name). Professional audio recording and videotaping of sessions is allowed. Use of this copyrighted material is permitted according to the following conditions:

• Taping arrangements are made in advance of the program and ________________________ (name) is notified
• Taping is done by a professional technician
• ____________________________ (name) receives a master copy within 30 days of the session
• Copies are used for internal purposes only, not sold or redistributed

If client does not tape the presentation, permission is granted to ____________________________ (name) to do so, unless otherwise noted in this agreement.

This constitutes the entire agreement between _______________________________ (name) and _____________________________________ (client).

The information is accepted by:                   

Speaker signature:  ____________________         Client signature: _______________________
Name: _______________________________         Name: _______________________________
Title: ________________________________         Title:   ________________________________
Date: ________________________________         Date:   _______________________________

Review Date 4/12
G-0585